Town of Otisfield
Board of Selectmen Meeting Minutes
November 20, 2013
1. CALL TO ORDER: The regular meeting was called to order at 7:00 PM. Hal Ferguson – Chairman, Rick Micklon &Lenny Adler present.
2. FLAG SALUTE:
Audience and Board members saluted the flag.
3. ACTION ON MINUTES:
A. Meeting minutes from November 6, 2013. *Motion to accept minutes. LA/RM – Unanimous.
4. SPECIAL EVENTS
A. Tax Acquired Property- U11/028 Baribeau 0.9 Assessed at $32,250 – Vacant land. MIM placed in the paper & on web site. *Bids start at $12,000 and are being opened at 7:25 PM. (2) Bids received. Jerry Bowes for $15,500.00 John Fitzgerald $14,521.00. *Motion to go with Jerry Bowes bid for $15,500.00 for the above mentioned property. LA/RM – Unanimous.
5. COMMITTEE REPORTS:
A. Planning Board, Chair - DP: PB members requesting (8) color copies of the Comprehensive Plan maps. TT will coordinate w/ DP.
B. Conservation Committee – Bob Blake’s is renewing his term which is to expire in 2016. TT will update web-site.
6. DEPARTMENT HEADS:
A. None.
7. QUESTIONS/COMMENTS FROM THE PUBLIC.
A. None.
8. ADMINISTRATIVE ASSISTANT ITEMS
A. Assessors Return Oxford County. *Motion to sign the warrant for County Tax. LA/HF – Unanimous.
B. Abatements (3)
1. Gosnell/Roy Acreage correction per survey- $42.12. ~*Motion to sign corrected survey. LA/RM – Unanimous.
2. Bank of America- PP no longer in Otisfield removed before 4/01/13- $0.00. *Motion to sign the abatement removing them from the tax records. RM/LA – Unanimous.
3. Veterans exemption removed from commitment- $69.30 *Motion to accept tax abatement for 69.30 for the Pasco Living Trust and the veterans exemptions. RM/LA – Unanimous.
C. Heniger Park Lease assignment Lot 13B Dee Cote to Brian Stone. *Motion to sign the assignment.~ LA/RM – Unanimous.
D. Outside lights for Santa are needed. Need to have these looked at during the dark hours. RM will contact electrician and let him know there is a sense of urgency.
9. SELECTMEN’S ITEMS TO BE DISCUSSED & VOTED ON
A. Town Warrant: *Motion to sign Warrant #9 to pay the town bills. LA/RM - Unanimous.
B. *Motion to move into executive session pursuant to Title 30A section 2702 subsection(1) (A) and 1 M.R.S.A. § section 405 (6)(A) to discuss Personnel Matters, where it could reasonably be expected that a persons right of privacy could be violated. 8:10 PM HF/LA – Unanimous. *Motion to close Executive session @ 8:45 PM. RM/HF – Unanimous.
10. QUESTIONS OR COMMENTS FROM THE BOARD
A. Building Gutters: RM: Finding a gutter company that installs the gutters has been a challenge because of the metal roof and over-hang. $1,400.00 for the gutters and install labor, but they will not be guaranteed. Town will supply properly spaced blocking to hold the gutters and the brackets. Placement should be wherever there are walkways and steps. RM needs to ensure that the front entrance is included not just the Annex. Blocking and carpentry have not been accounted for. BOS would rather pay to have it done then have someone fall and get hurt. RM requests that the amount agreed to in the motion will allow the additional materials and labor for the entire building. *Motion to approve this work, but not to exceed $5,000.00. LA/HF – Unanimous.~
B. Carpentry: HF: Need shelves built for~stowage of~flags in lower part of basement. RM will contact Glenn Snow for this project. He just finished the C. Hall cabinet for the P.A. system as well as the recent Town Office renovation.
C. Cobb Hill Road: RM: Letter received from Ross Cudlitz, PE, Oxford County Soil and Water Conservation District, District Engineer (Submitted into public record). Letter regarding Cobb Hill Road request from BOS w/ an initial plan on how to address Cobb Hill Road erosion issues.
D. Great Falls Security: LA is going to meet w/ Todd, from Great Falls Security, Monday morning at 9:30 am re: Spurrs Corner FS.
E. Fire Dept. Furnaces: HF: Spurr's Corner Station needs to be cleaned, it hasn’t been done since 2010. When Charlie Bradbury comes out, we need to have him look at these. MIM will contact him. All town furnaces need~to be on the same rotation for cleaning once per year.
11. UNFINISHED BUSINESS
A. Great Falls Security: LA working on this. *Tabled until an upcoming meeting.
B. Credit Card Machine: *Tabled until an upcoming meeting.
C. Performance Appraisals: Every employee will be brought in with BOS on executive session. *Times to be scheduled at an upcoming meeting.
12. ADJOURNMENT. *Motion to adjourn at 8:45~PM. HF/RM-Unanimous.
Respectfully submitted,
Tanya Taft, Secretary
Approved by:
Hal Ferguson, Chairman
Rick Micklon
Lenny Adler
Approved on December 18, 2013
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